Consult with customers to understand meeting objectives and factors important to the design of each meeting or event; make recommendations and provide guidance to ensure effective plan
Develop and implement designs, themes and marketing campaigns to promote meeting, help increase program participation
Develop program budget and manage/approve all logistical expenditures throughout the planning process, negotiate service contracts
Conduct site search via industry software, recommend a property that is best suited to host meeting and negotiate the terms and conditions of a contract to include concessions
Coordinate all meeting function space to include room seating arrangement, audio/visual production setup & teardown
Manage contractual room block and all guestroom reservations directly with the hotel
Provide on-site meeting logistic and vendor management, maintain service desk to assist program attendees
Communicate all program logistics and individual confirmation information directly to program attendees, monitor attendee responses using the customized reports for participant registration and tracking
Liaise with group air travel & ground transportation suppliers to facilitate travel arrangements for all program attendees, track air arrivals, departures, and group travel
Manage meeting vendors to include venues, transportation, hotels, caterers, audio visual/production, security, entertainers and speakers
