Reason to choose us
Strategic meetings management is a type of meeting planning process that revolves around consistency, cost-cutting, and communication. We specialize in offering comprehensive oversight and a well-established framework to develop strategies, roadmaps, and maintenance plans that drive the achievement of corporate or meeting objectives with confidence and success.
The following is a shortlist of services offered.
Complete Event & Meeting Management
Consult with customers to understand meeting objectives and factors important to the design of each meeting or event; make recommendations and provide guidance to ensure effective plan
Meeting Room Set-Up
Coordinate all meeting function space to include room seating arrangement, audio/visual production setup & teardown
On-Travel Directors & Leadership
Provide on-site meeting logistic and vendor management, maintain service desk to assist program attendees
Site Selection
Conduct site search via industry software, recommend a property that is best suited to host meeting and negotiate the terms and conditions of a contract to include concessions
Air & Ground Accommodations
Liaise with group air travel & ground transportation suppliers to facilitate travel arrangements for all program attendees, track air arrivals, departures, and group travel
Supplier Management
Manage meeting vendors to include venues, transportation, hotels, caterers, audio visual/production, security, entertainers and speakers
Attendee Communications
Communicate all program logistics and individual confirmation information directly to program attendees, monitor attendee responses using the customized reports for participant registration and trackingAtt
Budget Management
Develop program budget and manage/approve all logistical expenditures throughout the planning process, negotiate service contracts
Content & Theme Creation
Develop and implement designs, themes and marketing campaigns to promote meeting, help increase program participation
Hotel Accommodations
Manage contractual room block and all guestroom reservations directly with the hotel